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Administrative Coordinator

Posted on: May 21, 2024
Weatherization Installer

Website GROW SD

Providing Housing, Community, and Economic Development

Position Overview:  The Administrative Coordinator provides efficient administrative and management support to the CEOs and other designated staff. The role involves a variety of tasks related to organization, communication, and various clerical duties.


Detailed Job Functions:  Administrative tasks include but are not limited to the following tasks.

Compose responses, review or respond to emails for CEO.
·         Prepare and edit documents, reports, and presentations with a high degree of accuracy.

·         Support various projects and tasks as assigned by management, ensuring deadlines are met.

Assist in preparing reports for funding sources.
·    Manage schedules for meetings both internally and externally as requested.

·    Assisting with incoming and outgoing correspondence.

·    Filing and organizing records, invoices and other important documentation.

·    Coordinating and scheduling meetings.

·    Schedule flights/book hotels for agency staff and board of directors.

·    Strive to meet agency strategic plan goals.

·    Perform other duties as mutually agreed upon.


Performance Dimensions:

·       Must be accessible and responsive to the needs and concerns of management and other employees. 

·       Must maintain and comply with governmental record-keeping and administration. 

·       Must maintain the integrity of confidential employment and business information.


Knowledge, Skills, and Abilities: 

Must have a High School Diploma or equivalent.    
Must have a valid driver’s license. 
Must be a United States citizen or permanent resident alien.
Time management practices are necessary in all aspects of work. 
Excellent verbal and written communication.
Attention to detail and problem-solving skills.
Must be analytical, organized, and people oriented.
Able to quickly, efficiently and effectively use a variety of customized computer programs including Microsoft Office products and database programs. 
Computer expertise is required.
·         Ability to handle multiple interruptions, work effectively and independently without supervision or work as part of a team. 

Ability to plan, prioritize, and organize work effectively, work under pressure and time deadlines, analyze problems and propose reasonable solutions.
General office duties such as: product stocking/ordering, completing job errands, etc

Working Conditions: 

·         Work is performed in an office environment.

·         Hours of work will be during regular business hours.    

·         There will be some variation in work hours due to special projects, deadlines, and other concerns.

·         Out-of-town and overnight business travel may be requested for business.


Acknowledgment:  This job description describes the general nature and level of work performed by employee assigned to this position.  It does not state or imply that these are the only duties and responsibilities assigned to the job.  The employee may be required to perform other job-related duties as requested by the CEO or management staff.  All requirements are subject to change over time and to possible modifications to reasonably accommodate individuals with a disability.  This job description does not constitute a written or implied contract of employment.

To apply for this job please visit www.growsd.org.