Part Time or Intern Administrative Specialist

Job brief

We are looking for a responsible Administrative Assistant Intern to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant Intern should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities:

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Assist with ordering office supplies and research new deals and suppliers
Maintain contact lists
Assist with making travel arrangements
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills

Proven student status currently enrolled as an Administrative, Accounting or Human Resources field of study
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an administrative assistant or Secretary will be a plus
Physical Requirements:
·        Prolonged periods of sitting at a desk and working on a computer.

·        Must be able to lift 25 pounds at times.

Please submit a completed company application and resume to HR@dakotatube.com

You can download the company application at www.dakotatube.com